ESCAMBIA COUNTY MANAGES SURGE OF MAIL-IN BALLOTS
THE OPEX® MODEL 72™ BALLOT EXTRACTOR PROVIDES FAST MAIL OPENING AND EXTRACTING FOR THE 2020 GENERAL ELECTION
-David H. Stafford
Escambia County Supervisor of Elections
Download PDF of Case Study
KEY RESULTS
1
1 ELECTION WORKER NEEDED TO OPEN AND EXTRACT ALL OF ESCAMBIA COUNTY’S MAIL-IN BALLOTS
74%
74% 2020 VOTER TURNOUT
>61K
61,540 MAIL-IN BALLOTS OPENED AND EXTRACTED IN 2020 ELECTION
THE BACKGROUND
As the pandemic continued to progress, Escambia County, Florida came out of their March primary concerned about voter turnout for the General Election in November. As a result, they began heavily promoting vote-by-mail. In Florida, a voter must request a mail-in ballot to be able to vote-by-mail. While mail-in ballots can be counted beginning twenty-two days prior to the election once testing has been done and verified, County election officials could clearly see that their original ballot process would not be effective to support the surge in mail-in ballots.
THE CHALLENGE
KEY CHALLENGES
GLOBAL PANDEMIC FUELED A MAIL-IN BALLOT SURGE WITHOUT ANY IDEA OF WHAT THE INCREASE COULD BE
NUMBER OF ELIGIBLE VOTERS ROSE BY 20K SINCE THE LAST GENERAL ELECTION
CONCERNS OF BEING ABLE TO RECRUIT ENOUGH ELECTION WORKERS TO MANUALLY PROCESS BALLOTS
THE SOLUTION
David Stafford, Supervisor of Elections, heard from another election official about an automated opener called the OPEX® Model 72™. He asked Sonya Daniel, his Deputy Supervisor, to investigate. As it turns out, their Tax Collector was using the same machine to open tax bills. Upon seeing it in action, Sonya and David knew they had found the solution. They handled their surge in mailin ballots from 39K in 2016 to 62K in 2020 with ease.
Escambia County only needed one person to operate the OPEX® Model 72™ ballot opener and extractor. Even with pausing due to batch delivery, they measured peak extractions of 1,200 ballots an hour. This enabled them to redirect the remainder of the team to sorting and tabulating the ballots rather than opening. By election day, all mail-in votes were counted using the same number of election workers.
THE FUTURE
The next election for Escambia County will take place in August 2022, for their state and local offices. Escambia County election officials believe people will continue to vote-by-mail, and Escambia feels prepared to continue to support this shift, even as their population grows.
“I HAD MY DOUBTS THAT THE OPEX® BALLOT EXTRACTION EQUIPMENT WOULD BE ABLE TO REPLACE FOUR OPERATORS. BUT I AM NOW A BELIEVER. ALL MAIL-IN VOTES WERE COUNTED BY ELECTION DAY.”
-Nancy BorenDirector of Elections at Muscogee County